The top 10 time tracking tools for staffing companies

Tracking time lets staffing companies monitor employee productivity, individual capacity, and most importantly, ensure their employees aren’t under or overpaid.

However, manual methods like Excel timesheets can result in poor timekeeping and non-compliance with government payroll requirements. This can also lead to fines, back payments, and penalties.

That’s why you should use a time tracking tool.

But with hundreds of tools available today, which one should you choose?

In this article, we’ll cover 10 time tracking tools for staffing companies with their key features, pricing, and user ratings. Also, learn the five key benefits of tracking time for staffing companies.

Top 10 time tracking tools for staffing companies
5 key benefits of time tracking for staffing companies

Let’s get started.

Top 10 time tracking tools for staffing companies

A staffing or recruiting agency is an organization that fulfills the staffing needs of companies based on their skills requirements. In simpler terms, it acts as a middleman between employers and employees.

And to ensure that the agents are working diligently and getting paid fairly, it’s important to track time accurately.

Now let’s look at the 10 best time tracking solutions for staffing agencies:

1. Time Doctor

time doctor - better for the organization

Time Doctor is a game-changing productivity and time tracking tool that helps staffing companies record employee hours and generate accurate client invoices.

Used by major companies like Verizon as well as small businesses like Thrive Market, this tool can help your staffing agency streamline timekeeping and boost employee productivity.

Key features

Here’s a detailed look at some of Time Doctor’s most powerful features:

A. Simple time tracking

Time Doctor lets employees decide how they want to track their working hours.

To track time using the manual time tracking mode:

Open the Time Doctor desktop app.
Create a task or choose an existing one.
Use the timer buttons to start and stop the timer as per your need.

What if your temporary employee forgets to start the timer?

Don’t worry!

This time tracking tool lets users manually edit their work hours.

Additionally, a temporary employee can use Time Doctor’s automatic or silent time tracker to record computer activity without starting any timers. In this feature, the timer runs in the background leaving minimal impact on an employee’s work routine.

B. Idle time tracking

Time Doctor allows you to see if the employees in your agency are idle or productive while working on client tasks.

With this feature, if an employee doesn’t have any mouse/keyboard activity for some time, this tool sends them a gentle reminder to re-focus on their current task.

Note: Time Doctor isn’t a keystroke logger. It only checks if there’s any mouse or keyboard activity.

C. Screencasts (Optional)

The screencasts feature helps you verify whether employees in your staffing company are working on the assigned task or not by taking screenshots of your employees’ work screens.

This way, you’ll also be able to gain useful insights into employee time and computer use.

Note: To protect employee privacy, Time Doctor lets you blur or delete screenshots with sensitive data like passwords.

D. Productivity reports

Time Doctor generates detailed productivity reports for each employee to help you spot productivity and attendance trends.

These reports include:

Activity report: See the desktop and mobile app time, unproductive time, active time, etc., for every consultant.
Attendance report: Shows you whether an employee was Present, Absent, Partially Absent, or Late for their working day.
Timeline report: Lets you view how an employee spent time on different tasks and breaks daily and weekly.
Hours tracked report: Displays every hour tracked by the consultant during a day, week, or any selected date range.
Project and task report: Shows all the time an employee spent on each project and task.
Web and app usage report: Lets you view the time an employee spends on each app and website.

E. Payroll management

Time Doctor payroll management feature lets staffing companies calculate billable hours and generate payroll based on the time tracking data. This can help your company build a credible reputation with clients.

With this feature, you can:

Automate timesheets to pay your employees regularly.
Approve a timesheet manually or automatically.
Customize your staffing company’s payroll system with options to edit each employee’s payment currency, pay rate, and payment method.
Integrate with payroll software like Paypal and Wise.
Export your payroll as a CSV file and make batch payments by uploading it to PayPal, Wise, or Gusto.

F. Chrome integrations

Time Doctor offers a powerful Chrome extension that integrates with 50+ tools to help employees track time without juggling between multiple apps.

All you need to do is download and install the extension from the Chrome Web Store to get started.

Here are some integrations:

Project management tool: Evernote, Zoho Projects, Asana, etc.
Help Desk: Zendesk, Freshdesk, etc.
CRM: Pipedrive, Salesforce, Zoho, etc.
Communication and collaboration software: Zapier, Slack, Google Workspace, etc.

Check out other tools you can integrate with Time Doctor.

Also, read about other features of this powerful tool.

Pricing

Time Doctor’s basic plan starts at $7/user per month. It also supports a 14-day free trial that doesn’t require any credit card information.

User ratings

G2: 4.4/5 (270+ reviews)
Capterra: 4.5/5 (390+ reviews)

2. HiveDesk

HiveDesk is time tracking software for staffing agencies that helps maximize billable hours and profitability with timesheets, reports, and cost tracking.